Akyla was founded in 1999 and specializes in e-process automation, enhancing efficiency by automating business processes using web-based solutions. Based in Enschede, Akyla serves the market through three business units: e-UUR, Projects, and Outsourcing.

Not all hours are the same

e-UUR was developed by Akyla in collaboration with organizations such as ABU and TNO and is employed in the temporary employment, secondment, and payroll industries. The e-UUR concept for online time registration, digital pay slips, digital invoices, and mobile communication is offered as a fully hosted solution, bringing about increased efficiency and insight.

All custom projects for various industries, in which web-based information technology is utilized to optimize the customer's business operations, are managed under the projects business unit.

Integration of e-UUR and OTYS

The partnership with Akyla arose from the need to integrate the Flex Manager of OTYS with an invoicing tool. Akyla offers a module for staffing agencies to manage digital invoicing, involving three parties: consultant, client, candidate. Clients of OTYS can utilize this module from the OTYS Flex Manager to validate the placements of temporary workers and transfer data from these placements to e-UUR. With the integration between OTYS and Akyla, you can easily exchange various data between the two systems. This integration enables the semi-automatic transfer of candidate data, client data, and placement data to e-UUR, Akyla's product integrated with OTYS.

Aircall enables teams of all sizes to conduct phone conversations across the globe. Within minutes, you can set up your call center with powerful analytics tools to manage and analyze all your activity. Aircall seamlessly integrates all your business tools and workflows through robust and efficient integrations.

Now, enhance your OTYS software with comprehensive phone capabilities using the Aircall integration. Gain access to candidate information from an Aircall phone call and automatically track all your phone activity in OTYS. Recordings, notes, call duration, and participants: never lose sight of your customer and candidate again.

The benefits of Aircall & OTYS

Click to Call
With the OTYS & Aircall integration, you can initiate phone calls effortlessly from your OTYS system. Just one click is all it takes. Eliminate the need to switch between systems and boost your team's productivity with swift calls.

Automatically in Sync with OTYS
Every call you make is logged in OTYS. Recordings, notes, labels, and other information are automatically stored in the candidate dossier. Collaborating with a team has never been this seamless.

Candidate Information Directly in Aircall
For both incoming and outgoing calls, candidate information and a link to their profile are displayed in Aircall. This way, you know exactly who you're speaking with and can easily navigate to relevant information.

Powerful Call Center Features
Benefit from Aircall's call center capabilities. Gain detailed insights into all phone conversations, assign calls to other colleagues and teams, create advanced rules and workflows, and track all your phone activities in real time with a live feed.

Remote and On-Site
With the Aircall desktop and mobile apps, you can use your work phone anytime, anywhere. Aircall is 100% cloud-based, providing even more flexibility for you and your team to work seamlessly.

Partner solution for digital invoicing and payroll. AFAS ERP Software B.V. is a software company that automates the various departments of over 10,000 companies in the Netherlands, Belgium, Luxembourg, and the Dutch Antilles with a single software package - AFAS Profit. AFAS Profit includes a 'Recruitment & Selection' module within HRM. For certain application areas such as the detachment market or other sectors where actively searching and finding candidates (based on profile criteria), especially through the internet, is crucial, a specific package can provide a solution.

OTYS integrates with AFAS in many different ways. Through these integrations, it's possible to automate the exchange of data between AFAS and OTYS. What data do AFAS and OTYS exchange?

Candidate data
Relationship data
Contact person data
Placement data

This integration provides a complete solution for the detachment and staffing market. It ensures that customers don't receive two separate components but rather one integrated solution. Benefits of AFAS & OTYS:

Complete solution from receiving a job vacancy to invoicing/payroll
No duplicate registration required! When you make changes in one system, these changes are automatically and in real-time reflected in the other system.
Any adjustments made in OTYS are immediately reflected in AFAS.
Any adjustments made in AFAS are immediately reflected in OTYS.

Actonomy stands for innovative solutions in text extraction and semantic search and matching solutions. With Actonomy, you extract crucial information from a job vacancy or CV, make the best matches, and search within your own system, on social media, and on external job sites. Actonomy is the engine in OTYS for searching, automated matching, and searching in external sources.

The collaboration between OTYS and Actonomy dates back to 2001. OTYS was in search of Matching Technology that went even further, and ultimately chose Actonomy as a partner. Read the entire story here! For instance, Actonomy enables the semantic search feature of OTYS. Opting for OTYS Go! also means choosing Actonomy, as the technology is fully integrated.

In addition to the integrated semantic search and matching solution offered through OTYS, there's also the new add-on from Actonomy based on the latest AI-based solution that was introduced to the market in 2020. With this solution, Actonomy is setting the new standard in the field of matching solutions.

The plug-in not only represents a highly flexible matching platform (assisted matching) – a user can define their settings themselves – but also allows for using comprehensive candidate information in the matching process. The result, which can be interactively adjusted by the user, provides all the details necessary for making a transparent decision about how suitable a candidate is for a job.

In addition to quality matching, the plug-in offers a multitude of unique possibilities:

Automated matching, or the ability to automatically calculate matches and inform both consultants and candidates about new matches.
Integration with soft skills assessment via Traicie, providing an immediate overview of both the hard match and the soft skills match.
Direct integration with workflow and chatbot solutions like Joboti.
Integrated Lead Generation in combination with Europe's largest provider of market information – Index/Advertsdata.
Direct search and match capabilities in external sources such as VDAB.

The intelligent plug-in solution can be easily customized to meet your needs through tailor-made adjustments, and numerous integrations are possible, such as integrating with your website for even better search results for candidates. Get in touch with us, and we'll collaborate to achieve a better digital transformation and automation of your recruitment process!

Kanban

Unlock the full potential of your projects with the dynamic capabilities of Kanban boards. Visualize and streamline your recruitment process effortlessly.

The Power of Kanban boards

The OTYS Kanban boards are specially designed for recruiters, providing not only clarity but also simplifying planning, allowing you to seamlessly move candidates through various stages using drag-and-drop.

Seamless integration with your recruitment workflow

OTYS Kanban boards seamlessly integrate with our suite of powerful features, including jobpostings, workflows, and tasks. This means you can centralize and visualize all your recruitment activities within one integrated platform.

Deep integration for enhanced efficiency

With the deep integration of Kanban boards into your recruitment workflow, tracking candidate progress and assigning tasks becomes a breeze, increasing the efficiency and effectiveness of your recruitment process.

Effortless real-time Collaboration

Save time and streamline your efforts by automatically sending follow-up emails to candidates as you move items across the Kanban board.

Improved team communication

Through OTYS Kanban boards, you can engage with candidates and keep them informed about the progress of their application. With just a few clicks, you can send personalized emails, leaving candidates with a professional and well-organized impression.

Relevant links

Features

Blogs

Partners & Integrations

Wil je meer weten?

Plan een demo Ik heb een vraag

Nouscha Donkervoort Manager Consultancy

Talentpool

Unleash the power of Talentpool: Your advanced solution for uncovering and hiring top-tier talent. Explore how Talentpool can revolutionize your recruitment game.

Valuale resource

What exactly is a Talentpool? It's your treasure trove of past applicants, ready to help you fill new roles and propel your organization toward its long-term aspirations.

Enhance your recruitment efficiency with Talentpool

Whether you're embarking on large-scale hiring, hunting for specialized skills, or seeking to streamline and automate your recruitment procedures, OTYS Talentpool delivers the tailor-made solution you crave.

Tap into a wellspring of talent

OTYS Talentpool serves as your advanced applicant tracking module, cataloging both active and passive candidates from diverse sources: jobportals, career websites, referrals, social media, agencies, and referral programs.

Unlock actionable insights

With automated screening, evaluation, and onboarding processes, you can swiftly onboard top talent. Plus, gain priceless insights into process efficiency through accessible reports. Your recruitment journey just got smarter.

Sales Select

With Sales Select, you manage leads, prospects, clients, and commercial opportunities from the exact same environment as your recruitment process. Because Sales Select is fully integrated into OTYS Go!, you work from a single, central database for sales, CRM, and recruitment.

Control over leads and deals

Track every commercial opportunity from the initial contact to a successful collaboration. With a clear pipeline, you can instantly see which leads require attention, which actions are pending, and where opportunities sit within the sales process.

Centralized management of leads and deals
Work with custom sales stages and workflows
Link opportunities to clients, vacancies, and placements
Maintain an overview of follow-ups and activities

Insight and follow-up

With dashboards and reporting, you can see which prospects need to be followed up, which deals are active, and where commercial opportunities lie. This allows you to stay proactively in touch with clients and prospects, ensuring no opportunity is lost.

Fully integrated with CRM and ATS

Because Sales Select is part of OTYS Go!, sales activities are directly linked to contact persons, companies, vacancies, candidates, and placements. This enables recruitment and sales to work together from one complete overview of the client.

NIXZ Plugin

Streamline your recruitment effortlessly with our groundbreaking solution in the staffing sector.

Unleash the potential of NIXZ Plugin (SimpleRecruiter) and OTYS integration

Leverage the full capabilities of both platforms through our advanced integration of SimpleRecruiter and OTYS.

Discover candidates

The 'SimpleRecruiter Google Chrome Plugin' seamlessly blends OTYS with renowned jobboards such as LinkedIn, Indeed, werk.nl, and Xing, enabling a seamless transfer of discovered candidates from SimpleRecruiter directly into OTYS.

Enhance efficiency and foster seamless collaboration

Supercharge your recruitment process with NIXZ Plugin, saving precious time in the staffing domain. Import candidates directly from LinkedIn into OTYS, ensuring all vital candidate details reside in a single location.

Optimize the recruitment process

Easily share candidate data, leave notes, and exchange feedback. Stay informed and optimize the recruitment process.

Would you like to automate your administration smartly and efficiently? Then Twinfield Accounting is the perfect accounting package. Twinfield integrates seamlessly with hundreds of industry-specific solutions, which not only saves you time, but also gives you instant insight into your financial performance!

Integration with Twinfield

OTYS offers a link with Twinfield through our linking partner Solid Online. So how could you use this link? As a secondment provider or temp agency, you can use OTYS to easily have time sheets completed. These timesheets are automatically forwarded to Twinfield, where they are immediately processed into an invoice. This process eliminates manual operations, prevents errors and saves you an enormous amount of time!

About Twinfield

Twinfield International, part of Wolters Kluwer Tax & Accounting, provides comprehensive and user-friendly accounting software. With Twinfield, you always have up-to-date insight into your financial data. Thanks to the clear interface, you can achieve more with fewer clicks.

Wondering how the link between OTYS and Twinfield can support your organization? Or would you like more technical details? Feel free to contact us. We would be happy to show you all the possibilities!

Online CV Presentation

Present your candidates to your clients in a consistent format each time.

Automate

Within the presentation, there are buttons to press that are automated.

Hide details

Display only the data you want to show to the client and include a brief description.

Accelerate Your Process

Have a link ready to share with your client's contacts within 2 minutes.

Effortless CV Sharing

Whether you choose to showcase CVs with full details or anonymized versions, the choice is yours. Additionally, you can offer clients the option to download (anonymized) CVs, all within your unique brand experience.

Client Engagement

Easily send secure links via email or WhatsApp to selected prospects and clients from OTYS CRM, streamline your interactions, and make a lasting impression. Clients can express their interest right from the page, and these signals are promptly forwarded to you.

Wil je meer weten?

Plan een demo Ik heb een vraag

Nouscha Donkervoort Manager Consultancy

Recruiting the right staff has rarely been so challenging before. And in such a tight labor market, it is important to stand out with your vacancy. These days, there are as many as four times more vacancies than jobseekers. How do you achieve more success in recruitment? By knowing where your candidates are and on which channels you have the highest chance of success. To help you achieve your objectives, assembling the right mix, supporting you in making the right choices, OTYS analyses the performance of its clients' main recruitment sources every year.

What are the most valuable channels for recruiting new employees?

Below is a summary of the key results. We do not have the full Source of Hire report in English yet, but we are sure that these insights of the Dutch market offer some great take-aways nonetheless!

The Source of Hire report examines sourcing channels used to recruit new employees. In this we look at the following three key metrics:

Attracting (new) talent through maximum visibility of the job posting
Converting talent through optimal allure of the job posting
Hiring talent through correctly placed vacancies among your target group

And, what can we see? For each stage and for achieving each key metric, a different channel is better suited. A search engine like Google is best for generating website traffic to your vacancies. Social media channels are better for recruiting candidates. But, Indeed remains the most important Source of Hire for OTYS clients overall.

The trend through the years

Hiring new employees is the end goal. Indeed has been supplying the majority of all hires to OTYS clients since 2018. Three years in a row, the job board accounts for at least 50% of all candidates hired. As a search engine, Google still stands out. Although it has lost share in recent years, it still accounts for 14% of all hires. Linkedin and Facebook are the leading social media channels, and Nationale Vacaturebank closes the top 5 this year.

Investing in connections proves to be fruitful

The intensive collaboration that OTYS and Indeed have is paying off. In recent years we have only been improving this connection between OTYS and the job board. As the first Dutch supplier of recruitment software, we were the Star Partner of Indeed (now changed to Official Silver Partner). For instance, OTYS Remote Apply makes it possible to apply directly to Indeed. According to Indeed, this results in 30% more clicks on vacancies by candidates. The vacancies and candidates are also automatically synchronized between OTYS and Indeed, so you are always provided with the most up-to-date information and candidates.

The final result?

An increase in the number of high-quality candidates in OTYS. Without OTYS Remote Apply enabled, the share of candidates through Indeed is 28%. However, when we include applications directly on the external job board, the share rises to an overwhelming 47%.

Make conversion rate your top priority

Determining the effectiveness of a recruitment source is essential for successful candidate recruitment. One of the key metrics to measure this effectiveness is the conversion rate.

From job application to placement

When we look at conversion rates, we can actually see that the sources that generate relatively low traffic do show the highest conversion rates. And, they are often cheaper than the big ones. All the more reason to focus on the more specialized recruitment sites, such as technical vacancies or temporary assignments.

Looking at the conversion rate from application to placement, joof.nl in particular has been extremely successful in 2022. Some other sources with a high percentage of high-quality candidates: freelance.nl, adzuna.nl, marktplaats.nl and roc.nl.

Keep experimenting with your optimal mix

Ultimately, your optimal mix depends entirely on your industry, your goals and even your specific vacancy. Hopefully, these insights can serve as a helping hand.

Feel free to contact us to spar with one of customer success managers on how to get the most out or our software. Like when for example you don't have OTYS Remote Apply enabled yet. Or when you want to know more about our multipost network.

We wish you the best of luck!

Rankdata consists of a small dedicated team of enthusiasts who specialize in developing (WordPress) websites, apps, and software.

For the past few years, Rankdata has been doing this with great pleasure exclusively for the labor market industry. They are eager to collaborate with the specific needs of entrepreneurs within this sector. At Rankdata, they understand better than anyone else that a website is immensely important within labor market mediation.

You want to engage your candidates, get them excited about the available job vacancies, and encourage them to register. Often, various integrations need to be established, such as with OTYS. Rankdata is more than willing to connect existing or new websites with the OTYS WordPress plugin. Rankdata thrives on creating ultra-fast websites that fulfill their intended purposes. They strive to apply as much automation as possible to save you, the labor market entrepreneur, valuable time.

They always kick off a project with a series of targeted questions. For instance, what's the underlying goal of the website, and which specific candidate audience are they aiming to attract? Soon after, they produce a concept design, which serves as a foundation for collaborative efforts. Their aim is, of course, to hit the mark, and this is achieved through maintaining close communication and efficient channels.

Rankdata's Process

If you're excited to initiate a new project, the steps at Rankdata unfold as follows:

Schedule a phone call with Ruben.
Together, you and Ruben assess the desires and possibilities.
Rankdata drafts a quote, which you can accept online.
Rankdata commences the project and provides a clear briefing.
You maintain direct communication with your account manager and through an established chatroom.