6 tips for better recruiting with an ATS
In practice, recruitment is much more than just finding a match for a job opening. You are busy with many different tasks: managing vacancies, following up candidates, planning interviews and maintaining relationships. All these things have to run smoothly, otherwise you quickly lose the overview.
Many recruiters run into the same problems: systems that don't work well, too much manual work and too little automation. As a result, a lot of time is lost, and you sometimes even miss opportunities. Fortunately, you can solve this by setting up your OTYS system smartly. With these 6 tips, you can work more easily and get a better grip on your processes.
Tip 1: Make sure your statuses and match criteria are up to date
If the statuses and match criteria in your system are out of date, everyone gets confused. Your team doesn't know exactly what's going on, and you sometimes miss important information. Make sure everything is up-to-date so you have a clear overview and everyone knows where they stand. And one more tip within the tip: OTYS is now developing an AI Data enrichment tool that can help you with this!
Tip 2: Use dashboards and filters for a quick overview
You want to be able to see immediately how your vacancies, candidates and applications are doing. With well-designed dashboards and filters, you have that overview at a glance. You no longer have to look everything up manually and can take action faster. It's not only handy for you as a recruiter, but also nice for management to get a quick overview.
Tip 3: Automate your emails with templates and workflows
Sending emails manually is time-consuming and can quickly go wrong. Automate this process by using templates and workflows so that emails are sent automatically upon certain actions. Think of invitations to interviews or rejections. This will save you a lot of time and hassle.
Tip 4: Manage user roles smartly with Attribute-Based Access Control (ABAC)
ABAC is a method for managing access rights within a system, where decisions are made based on various attributes or characteristics. These attributes can range from properties of the user to characteristics of the environment or object being accessed. Manually assigning user rights is time-consuming, especially if you're working with multiple teams. With ABAC, you can automatically assign appropriate permissions based on a person's job title, department or location. This saves time and ensures that everyone gets exactly the access they need.
Tip 5: Make decisions based on data with reports
To know if you're on the right track, you need numbers. How many candidates get calls? How many applications are coming in? With well-designed reports, you get instant insight into this data so you can make better decisions and improve your processes.
Tip 6: Personalize your views and forms for optimal use
Standard views are often not tailored to your way of working. By adapting your views and forms, you ensure that only the relevant information is visible. This makes working faster and avoids unnecessary searching. Moreover, OTYS also has possibilities for time to hire and source of hire reports.
Summary
With these 6 tips, you can greatly improve your recruitment process. Whether it's more overview, automating tasks or making better decisions based on data, each tip will help you work smarter and more efficiently.
