Reports & BI

Explore a wide range of standard reports, offering comprehensive insights into your recruitment and selection process. OTYS provides data on applicant sources, hiring stages, quotes, conversations, and in-depth analyses for your needs.

OTYS Reports allows you to analyse the following data:

  • Applications
  • Application process
  • Application sources
  • Deals & Leads
  • CRM
  • Talentpool
  • Interviews and Appointments
  • Placements
  • Timesheets
  • Tasks

Custom reports for your unique needs

Within OTYS, we offer the flexibility to configure custom reports, tailored to your unique requirements. Whether you want to track individual recruiters or measure performance at a team, regional, or branch level, OTYS is here for you.

Integration with external data for comprehensive insight

If your organization uses back-office and financial applications, we can establish seamless integrations. Our partners, such as Recbi, ensure that all your relevant data comes together. Furthermore, you can effortlessly exchange data with popular tools like Power BI, Tableau, and Qlik.

Make data accessible with our standard integrations

Our existing standard integrations make it possible to present reports from external tools directly within OTYS to the right users. This keeps you fully informed and allows you to act quickly and purposefully.

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Optimize your recruitment and selection with accurate insights, custom reports, and seamless integrations.

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Relationship Management (CRM)

Manage candidates, clients, contact persons, and vacancies from one central platform. With OTYS CRM, you don't have to switch between different systems: the CRM is fully integrated into the ATS.

One platform for recruitment and relationship management With OTYS, you can easily manage:

  • Companies and contact persons

  • Client relationships and contact history

  • Vacancies and clients

  • Prospects and leads

  • Candidates and placements

Because CRM and ATS work together in one system, you always have full insight into both your clients and your recruitment processes.

Dashboards for contact management
With the dashboards in OTYS, you maintain control over your relationships and follow-ups. See at a glance which clients, customers, and prospects need attention and which actions are pending.

Gain insight into:

  • Clients who haven't been contacted for a longer period of time

  • Prospects that need to be followed up

  • Scheduled and open touchpoints

  • Accounts per consultant or account manager

  • Clients with active vacancies or recent placements

This ensures that clients and prospects always remain in view, allowing you to proactively build long-term relationships from one central environment.

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Enhance your recruitment activities with OTYS CRM and achieve maximum efficiency.

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Leads and Deals

Efficient lead and sales management for your organization. Gain insights into your sales processes and maximize your revenue.

A clear overview of your sales processes

With OTYS's Sales Tracker, you'll get a clear and organized view of all sales processes within your organization. Whether it's ongoing deals, potential leads, or future opportunities, you'll always have a structured overview of the past, present, and future. Through intuitive dashboards and pipelines, you'll have control over your sales process, allowing you to efficiently manage leads and sales trajectories.

Maximize your revenue with essential insights

One of the essential aspects of our Sales Module is revenue insight. It's always displayed in conjunction with 'probability,' 'value,' 'number of visits,' and 'maximum probability.' This way, you'll have a clear view of your current sales performance, previous months, and expected results in the upcoming months. With OTYS, you have the right tools at your disposal to maximize your revenue and make informed decisions.

Optimize your sales process with the salestracker

OTYS's Salestracker streamlines lead and sales processes, seamlessly integrating with OTYS CRM and other modules. Real-time insights into 'Leads' and 'Opportunities' empower you to control sales and CRM activities. Transparent conversions and predictable outcomes via clear dashboards and pipelines enable effective lead and sales trajectory management, mapping past, present, and future with precision.

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Optimize your sales process today

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PreContactTool

Discover the solution to the frustration of non-responsive candidates. Effortlessly find contact information with the PreContactTool.

More results

The tool utilizes five different sources, resulting in a wider range of discovered contact information. What one source may not find, another source might. With just one click, you can access information from at least five sources within minutes, saving you valuable time.

Higher accuracy

By combining information from multiple sources and filtering the results, the PreContactTool offers higher accuracy. The found phone numbers and email addresses are more relevant, increasing the likelihood of successful communication.

Flexible credits

With the PreContactTool, you purchase credits on a project basis, tailored to your needs. These credits remain valid for one year. This ensures you never run out of credits during busy months and don't have excess during quieter periods. What you've purchased, you can use within a year

The ideal tool for recruiters

As a recruiter, you're likely familiar with the frustration of candidates not responding, especially when you've carefully curated a shortlist and would like to receive a response from your five or ten favorite candidates. That's where the PreContactTool comes in handy. With this convenient tool, you can effortlessly find phone numbers and email addresses linked to the specific profile you're viewing.

Seamless integration with OTYS

Best of all, the PreContactTool is fully integrated into OTYS. You don't need to download or install any software. With just one click on the PreContactTool button in your browser, you'll get the results on your screen within seconds. This seamless integration makes it easier than ever to establish direct contact with the perfect candidate or lead.

 

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Experience the convenience of directly connecting with potential candidates and leads.

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We work closely with our clients in developing new features. During brainstorms we introduced the possibility to connect OTYS with Teams in a new and innovative way. This Microsoft-OTYS integration will make it possible to display candidate data from your OTYS database directly in a new OTYS window inside your Teams screen.

This idea was one of the most well-received ideas during conversations with customers, so I’m pleased to announce that this integration will be available in Q4 of this year.

This new integration makes it possible during the video interview to view the candidates CV, write a note, plan the next workflow step, or use OTYS interaction forms for following a structured interview method like DIGS, STAR or one of its many derivatives. You can do all this without leaving the MS Teams screen, so you can keep eye-contact with your candidate without needing to look at a paper or a second screen.

This feature will be available for free across all editions of OTYS Go! 
If you're still using an older version of OTYS, please contact OTYS Customer Success to explore the possibilities of acquiring the new version.

BTW ‘We will update the Zoom integration with these options later this year. Google Meet sadly does not allow this type of integrations. If Google changes its policy at a later stage, we will also add this feature for our Google users. OTYS customers could use the Indeed Interview Integration if Teams or Zoom are not an option’.

OTYS introduced Kanban screens in 2013. The current Kanban screen is nice to use but was rather difficult to configure and only available in the vacancy module in OTYS.

The new Kanban screen will be available from the start in vacancies and also in candidate module. The screen can be displayed as a tab. It is also possible to show related info in the Kanban. For instance, for candidates in procedure step Interview by phone it is possible to show a related calendar item and if you like a more simple screen without a lot of information the Kanban screen can look more like the current one.

The new Kanban screens are configured automatically and will be introduced over time in many more screens in OTYS Go! such as OTYS tasks and OTYS Sales tracker to quickly followup on deals & leads by our sales and business development oriented users.

The new Kanban boards for candidates and vacancies will be available in all editions of OTYS Go! as per September of this year.

If you're still using an older version of OTYS, please contact OTYS Customer Success to explore the possibilities of acquiring a new version.