SelfBilling is a provider of intelligent invoicing solutions. Smart solutions for companies and organizations that work with freelancers, temporary workers, or volunteers. Our modules truly organize the external layer of your organization in your administration!

Companies that frequently engage with temporary workers and independent contractors often encounter similar issues: incorrect purchase invoices, inaccurate time declarations, and a general lack of overview and control. SelfBilling offers a solution for these challenges.

Firstly, SelfBilling reverses the invoicing and validation process: only after the client or intermediary approves the time accountability can invoicing take place. Secondly, SelfBilling automates the invoicing process: once approval is granted, invoices are generated in the name of the recipient. This practice is known as self-billing, also referred to as reversed billing. Consequently, the recipient gains control and will no longer receive incorrect purchase invoices.

SelfBilling offers various modules, including a self-billing module, an intermediation model module (purchase – sale with margin), or a three-party module (invoice from supplier directly to customer, commission note to customer and/or supplier).

About the integration with OTYS

Many companies rely on a flexible workforce. In this context, OTYS provides a solution. However, even after a candidate is placed within a company, there are practical matters between the two parties that need to be settled. Consider invoicing for worked hours and declared expenses.

This is where SelfBilling's software becomes the missing link. The candidate, the client, the placement, and the agreed-upon rate are entered into the software. Subsequently, the candidate fills in the worked hours and the client approves them. Based on this, the software ultimately generates and sends the corresponding invoices. This applies to the entire external layer. Automated, streamlined, and optimized.

Outsourcing your back office is a great idea if you want to fully focus on recruiting and matching employees. The time-consuming payroll administration can be outsourced to Pay for People. The back office is an essential part of your staffing agency that needs to be in order. Pay for People assists you with tasks including salary processing, contract management, sick leave management, and debtor management.

Since 1998, Pay for People has been headquartered in Rotterdam and serves as the HR service provider for staffing entrepreneurs throughout the Netherlands.

Nmbrs is a HR and payroll software provider based in Amsterdam, serving the Dutch and Swedish markets. While machines used to be the primary assets for companies in the past, nowadays, it's personnel and data that hold the utmost importance. With this understanding, we have developed Nmbrs: an HR and Payroll solution that empowers organizations and accountants to deliver the best possible service for both administration and employees with minimal effort.

Through a robust personnel system fully integrated into workflow-driven payroll software, you can not only process salaries more efficiently but also maintain control over all HR processes.

In the development of our HR and payroll software, the emphasis is placed on the role of HR. By involving all key users, including employees, we ensure that optimal HR services can be provided with minimal effort.

Mailchimp is one of, if not the largest marketing platform. Ideal for small businesses to set up their email marketing and utilize marketing automations.

Mailchimp describes itself as the All-In-One Integrated Marketing Platform for small businesses. With Mailchimp, you can easily create beautiful emails, set up different mailing lists (Audience), and track all your candidates and relationships.

OTYS has established a connection with Mailchimp to seamlessly transfer all your mailing lists from your OTYS system to mailing lists in Mailchimp. This way, you can even better keep track of your candidates and relationships. Set up Marketing Automations to keep your Audience engaged at all times.

Benefits of Mailchimp & OTYS

  • Near-real-time exchange of key contact details from the OTYS system to your desired Mailchimp list.
  • You only need to manage mailing lists in OTYS. If you remove a contact from a mailing list, they will also be 'unsubscribed' in Mailchimp.

HelloFlex is sourcing management software and consists of a collection of fully integrated online tools.

All HelloFlex tools are primarily designed to make the work for staffing intermediaries in the flexible industry easier and more efficient. HelloFlex simplifies complex sourcing processes with user-friendly sourcing tools. These tools aid in selecting the right candidates, accomplishing more tasks, and achieving better results.

Freepack Software B.V. is a supplier of software solutions for the flexible labor market. Our robust package has been developed based on decades of experience in the industry. Currently, numerous staffing agencies, both ABU/NBBU/NVUB members and non-members, utilize our package.

We do this following the unique Freepack formula "Automation without Investment." You don't buy our software; instead, you enter into a license agreement with us for maintenance and support.

Exact is a company that develops ERP, CRM, HRM, and financial and accounting software, specifically designed for small and medium-sized businesses. OTYS integrates with Exact Online to streamline your entire financial management using your OTYS data.

Exact Online offers more than just accounting. It provides intelligent CRM solutions, as well as the capability for hourly billing and maintaining a healthy cashflow. By integrating with OTYS, you ensure that the data in both OTYS and Exact Online is always up-to-date. You can specify which relationships, contacts, and candidates you want to synchronize with Exact Online. This way, both systems contain only the relevant information!

Advantages of Exact Online & OTYS

  1. Connect the #1 recruitment software from OTYS with the #1 software for ambitious entrepreneurs.
  2. Only the essential data is sent from OTYS to Exact Online, but the integration also works the other way around. If you make changes to a relationship in Exact Online, the data will also be updated in OTYS.
  3. It's not only possible to integrate with OTYS's CRM module, but also with candidate information, such as for time registration purposes.

Easyflex and OTYS have joined forces, allowing OTYS customers to manage their payroll and invoicing from one system thanks to the integration.

Easyflex is a software system tailored to staffing agencies. They specialize in the processes following the hiring of a candidate, encompassing tasks such as contract creation, timesheet recording, managing candidate compensations, and sending out invoices. OTYS offers robust software to simplify candidate recruitment, selection, and management. While we do have an Invoicing module, it is not the core purpose for which OTYS should be used. By incorporating Easyflex's expertise into OTYS Go!'s recruitment and selection tools, we ensure that our software becomes even more comprehensive, eliminating the need to switch between different programs.

The integration with Easyflex presents a significant advantage to our clients operating in the flexible industry: all actions within this payroll software can now be performed within OTYS. This marks the end of time-consuming administrative processes that necessitate constant toggling between different systems. As the entire process from candidate recruitment to payroll can be handled through OTYS Go!, it will undoubtedly introduce a notably more efficient way of working.

The planning and time registration software for ambitious intermediaries. Clevergig helps over 120 ambitious staffing and mediation agencies grow stronger.

What is on-demand planning?

The world is becoming increasingly on-demand. Think about ordering electronics (same-day delivery), groceries, and content (including Netflix). Personnel and work are following this trend. More and more clients are requesting staffing and mediation agencies to quickly provide assistance. Not only for filling vacancies or longer placements but increasingly for filling irregular shifts.

Slow workforce planning = bottleneck for growth

We hear it time and time again. Lack of overview, duplicate and manual tasks in planning. Many messages via WhatsApp to fill shifts. Plus... correcting unnecessary errors in time registration and billing. In short, the current planning operation forms a barrier to further growth.

Clevergig: the solution for now and the future

We help remove these barriers. You, as a planner, get the overview and peace of mind you're looking for. Our user-friendly software streamlines the operation. The right match for a shift is quickly made. The mobile app with push notifications ensures swift coordination and fulfillment. The flexible worker then has all the information at hand to perform the tasks. And time registration is a breeze.

For whom?

Clevergig is the ideal solution for staffing and mediation agencies working with a large pool of flexible candidates. These candidates fill shifts across multiple clients and locations. We see that these agencies primarily provide personnel in Healthcare, Education, Hospitality, Events and Security. But also in Logistics, Traffic Management, Fireguards, and even Training Institutes. Currently, over 120 agencies and 30,000 flexible workers use Clevergig. And over 1,000,000 shifts have already been filled. Our clients rate us with 5 stars on Google.

About the Integration

With an integration between OTYS and Clevergig, you can easily send candidate data from OTYS to Clevergig. This prevents double data entry. If a candidate's document has expired in OTYS, or if the employee is no longer active, you won't be able to schedule the employee in Clevergig. This way, you prevent risks and unnecessary errors in filling shifts.

Akyla was founded in 1999 and specializes in e-process automation, enhancing efficiency by automating business processes using web-based solutions. Based in Enschede, Akyla serves the market through three business units: e-UUR, Projects, and Outsourcing.

Not all hours are the same

e-UUR was developed by Akyla in collaboration with organizations such as ABU and TNO and is employed in the temporary employment, secondment, and payroll industries. The e-UUR concept for online time registration, digital pay slips, digital invoices, and mobile communication is offered as a fully hosted solution, bringing about increased efficiency and insight.

All custom projects for various industries, in which web-based information technology is utilized to optimize the customer's business operations, are managed under the projects business unit.

Integration of e-UUR and OTYS

The partnership with Akyla arose from the need to integrate the Flex Manager of OTYS with an invoicing tool. Akyla offers a module for staffing agencies to manage digital invoicing, involving three parties: consultant, client, candidate. Clients of OTYS can utilize this module from the OTYS Flex Manager to validate the placements of temporary workers and transfer data from these placements to e-UUR. With the integration between OTYS and Akyla, you can easily exchange various data between the two systems. This integration enables the semi-automatic transfer of candidate data, client data, and placement data to e-UUR, Akyla's product integrated with OTYS.